Registration Deadlines and Discounts
Note: Sponsorship price is reflected with current discount.
In 2025, the OELMA Conference will be located at OCLC in Dublin, OH, November 14-15, 2025. The multi-day in-person conference and the centralized location will be a big draw for the Conference. The Conference Planning Committee has created a schedule that will let attendees and exhibitors capitalize on this wonderful location and venue. As an exhibitor, you will have more time with attendees, more exposure for your products and services, and a more productive exhibitor experience!
There are many opportunities for you to participate. Members of our exhibitor committee are eager to work with you to create a custom sponsorship package that helps you showcase your company and services in the way that fits you best. Hundreds of school librarians, educators, and administrators are expected to attend OELMA 2025 and your sponsorship will make it possible for OELMA to present another great event!
A copy of the digital sponsorship packet is available here.
Please contact our Director of Continuing Education and Conference, Amanda Viau, for more information at oelma.teach@gmail.com or questions.
Conference Opportunities
We offer 6 tiers for our exhibitors: Gold, Silver, Bronze, Exhibitor, Handmade Vendor, and Nonprofit.
All vendors regardless of their tier receiving the following:
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Minimum of one (1) table and two (2) chairs
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Listing on our sponsors page in the app
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Registration for two (2) representatives (four representatives for Gold and Silver)
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Electronic list of attendees
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Gold
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Silver
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Bronze
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Exhibitor
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Hand-
made
Vendor
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Non-
profit
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Concurrent session-must be approved by the conference committee
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X
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Rep. introduction and recognition at general meeting session
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X
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Choice of booth space
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1st
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2nd
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|
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Logo on app home page
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X
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X
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Discount on additional sponsorship opportunities
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20%
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15%
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10%
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Logo on a slide during the large sessions
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X
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X
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X
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# of spaces
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2
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2
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2
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1
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1
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1
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# of representatives
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4
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4
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2
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2
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2
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2
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Price
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$1500
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$1250
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$850
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$600
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$150
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$0
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Can’t make it for both days of conference? Email oelma.teach@gmail.com for one day only.
NEW Opportunities for Sponsors
Beginning in 2025, OELMA is excited to offer some new opportunities for our sponsors depending on which tier is selected!
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GOLD sponsors will have the opportunity to host a 45 minute concurrent session during the conference. The session will need to be approved by the conference committee. Sessions should have meaningful learning for attendees.
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GOLD sponsors will also have the opportunity to introduce themselves at our General Meeting session for 2-3 minutes to share information with attendees.
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GOLD sponsors will be the first to select their booth location. SILVER sponsors will be the second to select their booth location. All other booths will be assigned by the conference committee.
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GOLD and SILVER sponsors will be allowed four representatives.
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GOLD, SILVER, and BRONZE sponsors will receive a discount on the additional participation opportunities.
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GOLD, SILVER, and BRONZE sponsors will have two tables.
Additional Participation Opportunities
The following are additional premium sponsorship and advertising opportunities that will be available at the 2025 OELMA Annual Conference and can be added to any level of exhibiting. If you are interested in any of these, note your selection on the application and a member of our Exhibitor Committee will contact you to discuss the possibilities. Gold sponsors receive a 20% discount, Silver 15%, and Bronze 10%.
Additional Sponsorship Opportunities:
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Presentation of Keynote Speaker(s)(2 available)
Keynote Speakers are traditionally the most attended sessions at the OELMA Conference. Get premium name recognition by covering the cost of one of this year’s keynote speakers. In return, your company’s name will be listed anywhere that the keynote speaker’s name is listed and you will have the opportunity to introduce the speaker at their session.
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$4000
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Pre-Conference Event Sponsorship (1 available)
As the pre-conference sponsor, you will receive premium opportunities to meet with attendees. You will be introduced and have the opportunity to speak at the beginning and end of the event. Your logo and sponsorship will be included everywhere that pre-conference is mentioned.
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$2000
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Refreshment Break (3 available)
We offer Refreshment Breaks during the conference. Your company name will be shown on a poster by each food station during the refreshment break.
If you would like to distribute any promotional
items that pair with the break (i.e.: company cups, napkins,
etc.) you are welcome to do so.
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$2000
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Awards Luncheon Sponsorship (1 available)
As the awards luncheon sponsor, you will receive premium opportunities to meet with attendees. You will be introduced and have the opportunity to speak at the beginning and end of the event. Your logo and sponsorship will be included everywhere that the awards luncheon is mentioned.
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$2000
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Lanyards (1 available)
Providing lanyards is a unique opportunity for high exposure! Your logo would be worn around every attendees' neck (250ish) for 2+ days making for some great advertising! For $1,000, you can simply provide us with a high-quality logo and we will do the rest. Or, for $200, you can ship us the completed lanyards in advance of the conference.
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$1000 or $200 depending on selection
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Branded Conference Giveaway (multiple available)
In an effort to keep organizational costs down, OELMA will not be providing bags or giveaways to attendees at the 2025 conference. If you would like to provide a giveaway, such as a conference bag or portfolio that includes your company's logo, please contact the OELMA office to discuss.
*Items must be pre-approved by the conference committee.
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$200
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2025 Schedule
November 13, 2025:
November 14, 2025:
November 15, 2025:
Registration Deadlines and Discounts
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Register by December 31, 2024 for 20% off registration costs.
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Register by March 31, 2025 for 15% off registration costs
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Register by June 30, 2025 for 10% off registration costs.
Submit payment to:
OELMA
675 Alpha Drive,
Suite E and K
Highland Heights, OH 44143
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